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Associated Student Clubs and Organizations exist as a means of providing meaningful programs that supplement the educational process by offering educational, social, cultural, and recreational activities and events for the general student body. These clubs/organizations are formed to fulfill a common interest of a group of students and will follow the appropriate Associated Student Body clubs and organizations chartering procedures for membership.
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MESA Members
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Programs and events organized by clubs and organizations must take place outside of the classroom and are not generally associated with an instructional area or department of the college. It is recognized that certain clubs may have a relationship with an instructional program even though it is not their primary purpose as an organization. As a result, clubs or organizations will not be authorized to supplement activities that would typically be considered departmental costs. However, they may co-sponsor activities that fit the criteria of extra-curricular or co-curricular activities. |
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| 1. |
Clubs must have a minimum of 10 currently registered TVCC student member signatures on its charter application. |
| 2. |
Each club must select a permanent advisor. Advisors must be a current TVCC faculty, staff member, or administrator. |
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Clubs affiliated with a parent organization are considered a TVCC chapter of the parent organization, and must submit operating documents of the parent organization (constitution and bylaws) with the chartering application. Institutional policies shall precede any outside affiliations. |
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Clubs must not discriminate on any basis. This includes; race, creed, color, national origin, sex, religion, sexual preference, marital status, physical or mental disability, age or veteran status. |
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Clubs need to appoint a member to attend weekly meetings with the activities committee. Contact Student Activities for meeting days & times. |
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Clubs must maintain an open membership program that encourages prospective members to join. All meetings and events must be open to the entire TVCC student population. |
| 7. |
When a club becomes an ASTVCC chartered club it agrees; |
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A. |
To abide by ASTVCC regulations and procedures. |
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B. |
To present programs that are educational, recreational, cultural, or social in nature and do not demonstrate danger, acts of violence, or disruption of any ASTVCC activity or any college facility. |
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To abide by all state and federal laws. |
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That no individual member of the club will personally profit from any activity affiliated with the club, or use approved, budgeted ASTVCC funds for any expenses unrelated to club needs, nor solicit funds for personal use from other club members. |
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Failure to abide by college policies will result in review and possible loss of ASTVCC club charter. |
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| To become chartered as an ASTVCC club, students should take the following steps: |
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Complete an ASTVCC Club Chartering Procedures packet from the Associated Student Government (ASG) office. |
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Complete the forms and include the name and student ID number of at least one currently registered TVCC student. Return the forms to the Student Government office. ASTVCC personnel will verify that the member is currently enrolled and has paid their student activities fees. |
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The ASTVCC Student Government will subsequently present the prospective club’s chartering application at the next scheduled meeting. Prospective club members and/or the club advisor are encouraged to attend the meeting. |
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The ASTVCC Student Government will review the application and vote to either accept or deny the prospective club’s chartering request at their following meeting. The prospective club will be notified in writing with the decision of the ASTVCC Student Government. |
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If the ASTVCC chartering request is not approved, then the ASTVCC Student Government will provide a written explanation. If the club is provisionally approved, the Student Government will provide a written explanation of steps necessary to complete the recognition process. |
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| 1. |
ASTVCC Student Activities holds meetings each week. These meetings are held to inform, share, and coordinate ASTVCC club activities with those of the Student Government and Student Activities Organization. An appointed representative of each club must attend these meetings to report club events and inform their club of other campus activities. |
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All active ASTVCC clubs/organizations must submit a Club/Organization Charter Renewal Form annually. |
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